Creative and  Business Writing

Writing email auto responders

Set up an email auto responder letting people know that you won't be able to answer them immediately if you're going to be out of the office for a while.

Here are three examples of writing an auto responder message:

Example 1

Thank you for your message. I am out of the office from (date) to (date) and I will reply to you when I return / on my return.

For urgent matters, please contact (name) at (email address).

(Your name)

Example 2

Thanks for your email. I'm out of the office / away until (date). I'll reply to you as soon as I return.

(Your name)

Example 3

Our offices are closed until (date). I'll reply to you when I return.

(Your name)




Clare Whitmell is a qualified business communication trainer & has been coaching individuals and businesses for more than 20 years. She specializes in business & resume / c.v. writing and is the author of English Grammar for Busy People

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