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Writing skills

Writing a complaint


Imagine you buy something that doesn't work properly, or you pay for something which you didn't get. For example you pay for 5-star accommodation on holiday but the hotel is only 3-star. In both these situations, writing a complaint is a good way of getting your money back.

Email to show support


If any of you do business with Italian colleagues - particularly if they are in the Abruzzo region affected by Sunday night's earthquake, you might want to send them an email to show support. It can be difficult to know what to write to colleagues and clients when there's a major disaster, but showing that you are "human" and that you care is a gesture which is always appreciated.


Thanking someone in writing


Everyone likes to receive thanks for their help and support. (See here for some examples of thanking and replying to thanks.)

Referring to national holidays


Although you do business with people around the world, it's easy to forget that not everyone knows the dates of your national holidays. You can avoid making your reader scratch his or her head in confusion by specifying the date.

Keeping it simple


Being able to write so clearly that your reader understands you immediately is a difficult skill to acquire. There are some things that can help you get your message across easily: planning what you want to say before you write means you can avoid unnecessary repetition of ideas; and eliminating technical words and jargon (unless you are writing to someone who is familiar with them) is also a good idea.

Best writing tip


In her excellent blog on business writing, Lynn Gaertner-Johnston gives her best tip for writing: only include one idea per sentence.

Is this the worst ad?


Is this the worst ad ever for freelance work? How many mistakes can you spot?


Formal or informal?


A journalist on the Boston Globe was recently criticised for using non-standard English in an article. According to the critic, the column in which the article appeared qualified as "formal written English" and so shouldn't include non-standard English.

Holiday postcards


If you manage to get away for a week or two during the summer, it's a good idea to send your colleagues a postcard. You don't have to write very much, and you can use the same sort of abbreviations you use in emails (missing out subject pronoun, auxiliaries and so on).

How not to write instructions


I'm ashamed to say that the following instructions were written by a native speaker of English. How many errors can you spot? (Hint: look for spelling mistakes, and absence of punctuation.)
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